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Terms and Conditions

Program Eligibility

Engines Off Food Truck Electrification Grant – Terms and Conditions 

Program Eligibility 

Applicants (“awardees” or “grantees”) must be a legal business recognized by the State of Colorado that operates and is registered as a food truck or other mobile business within Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas, or Jefferson County, Colorado. 

 

This program is structured as an 80/20 cost-share grant for applicants who recycle a gas, propane, or diesel generator upon receipt of new battery equipment. Unless otherwise approved by the RAQC Program Manager, this recycling requirement must be met. 

 

New food trucks without a generator to recycle may apply for an award covering up to 70% of the cost of electrification, not to exceed $20,000. 

Applicants must provide: 

  • Contact and business information. 

  • A quote or invoice for desired equipment and installation. 

  • A Colorado Certificate of Good Standing. 

  • A Unique Entity ID from the Systems for Award Management (SAM ID) 

Award Limits 

Business owners are eligible for awards of up to $20,000 per calendar year. 

Each grant round runs on a calendar-year basis, opening in mid-January and closing at 11:59 PM on November 30. 

 

Application Completeness & Eligibility Verification 

  • Applications must be complete at the time of review. Incomplete applications (e.g., missing SAM ID, generator wattage, or required documents) will not be awarded. 

  • RAQC reserves the right to request additional documentation before finalizing awards or reimbursements. 

  • All information submitted must be true and accurate; misrepresentation may result in denial or repayment of funds. 

 

Application Review and Scoring 

  • Applications are reviewed and scored using a standardized set of selection criteria. 

  • A minimum score is required for award eligibility. Applications below this threshold will not be funded unless extenuating circumstances exist and RAQC determines an exception is justified. 

  • RAQC reserves the right to reject applications that do not meet eligibility, completeness, or scoring standards. 

 

Purchase Orders and Award Adjustments 

  • Awards are issued through Purchase Orders (POs). Equipment purchases may only occur after receiving a PO from RAQC. Purchases made prior to PO issuance will not be reimbursed. 

  • If equipment and installation are procured from different vendors, separate POs may be issued. The combined award may not exceed $20,000. 

  • Awardees have two months from the date of PO issuance to complete their purchase. POs may be cancelled if purchases are not completed within this timeframe. 

  • RAQC may adjust awards or POs up or down to reflect changes in vendor selection, equipment size, or applicant needs, provided the award does not exceed program limits. 

 

Partner Vendor Purchases vs. Non-Partner Purchases 

Grantees must purchase equipment (i.e., battery, solar panels) through an approved vendor. Current partner vendors include: 

  • Joule Case 

  • Trek Systems 

  • Participating Ace Hardware locations 

 

Partner Vendor Purchases  

  • RAQC may reimburse partner vendors directly. 

  • Applicants pay only their share of eligible costs plus ineligible expenses (e.g., taxes, delivery fees). 

  • Applicants purchasing through partner vendors are exempt from the SAM ID requirement. 

 

Non-Partner Purchases – only available for installation 

  • Applicants purchasing outside the partner vendor network must pay the full cost up front. 

  • RAQC will reimburse the grantee directly after all required documentation is submitted. 

 

Eligible and Ineligible Expenses 

 

Eligible Expenses 

  • Battery systems (e.g., lithium-ion battery packs, battery power stations) 

  • Related battery equipment (e.g., inverters, chargers) 

  • Hardware and components necessary for battery operation 

  • Installation costs for batteries and associated equipment 

  • Electrical components required to integrate battery systems 

  • Mounting or housing materials specific to battery installation 

  • Cables and wiring needed for proper setup and use 

Ineligible Expenses 

  • Taxes 

  • Fees (e.g., delivery fees, permit fees not directly tied to installation labor) 

  • Extended warranties or service plans 

  • Discounts (reimbursement is based on final paid price) 

  • Home charging infrastructure (e.g., EV chargers installed at personal residences) 

 

Required Reimbursement Documentation 

To receive reimbursement, awardees must submit: 

  • Final paid invoice showing zero balance due or marked “paid in full” 

  • Proof of payment (POP), unless invoice clearly reflects full payment 

  • Generator recycling receipt (if applicable) 

 

Special Rules: 

  • Cash payments must be documented with a “paid in full” invoice. 

  • Reimbursement requests must be submitted through the RAQC Reimbursement Portal. 

  • RAQC may delay or deny reimbursement if documents are missing, incomplete, or fraudulent. 

 

Generator Recycling Certification 

  • Applicants must recycle one gas, propane, or diesel generator per truck as a condition of the 80/20 grant. 

  • Proof of recycling must be submitted before reimbursement is finalized. 

  • RAQC reserves the right to revoke awards or seek repayment if applicants fail to recycle as certified. 

 

Annual Reporting and Emissions Tracking 

  • Awardees may be required to submit annual reports for five years following award. 

  • Reports must include: 

  • Battery usage data 

  • Equipment condition and operational status 

  • Generator details necessary for emissions calculations (e.g., wattage, fuel type) 

  • Reports are due each December 31 following award. 

  • Failure to report may result in ineligibility for future awards. 

 

Fraud, Misrepresentation & Enforcement 

  • Any falsification, misrepresentation, or fraudulent documentation (e.g., false recycling claims, fake invoices) may result in: 

  • Immediate cancellation of the award 

  • Repayment of all disbursed funds 

  • Legal action by RAQC 

 

Funding Contingency 

  • Awards are contingent upon available program funds and reimbursement from CDOT. 

  • RAQC may delay payment until funds are received from CDOT. 

  • RAQC is not liable for delays in reimbursement due to federal or state funding processes. 

 

In-Kind Match Contributions 

  • RAQC may accept in-kind match contributions from vendors (e.g., waived shipping, discounts). 

  • In-kind contributions may be applied toward applicant match requirements. 

General Provisions 

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  1. The RAQC reserves the right to: 

  2. Deny an applicant an award for any reason. 

  3. Adjust award percentages or amounts based on funding availability. 

  4. Any failure to comply with these Terms and Conditions may result in cancellation of the award and/or a request to return grant funding to RAQC. 

  5. By submitting an application, applicants agree to adhere to all program requirements and certify that all information provided is true and accurate. 

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