Terms and Conditions

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Program Eligibility 

• Applicants ("awardees" or "grantees") must be a legal business recognized by the State of Colorado that operates a food truck or other mobile business within Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas, Jefferson, Larimer, or Weld County.

• This program is structured as an 80/20 cost-share grant for applicants who recycle a gas, propane, or diesel generator upon receipt of new battery equipment. Unless otherwise approved by the RAQC Program Manager, this recycling requirement must be met. 

• New food trucks without a generator to recycle may apply for an award covering up to 70% of the cost of electrification, not to exceed $20,000. 

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Applicants must provide: 

• Contact and business information. 

• A quote or invoice for the desired equipment and installation. 

• A Colorado Certificate of Good Standing. 

• A Unique Entity ID from the System for Award Management (SAM ID) – required for all applicants. 

• Once awarded, applicants are required to complete an annual report of the status of the grant-funded equipment.  

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Award Limits 

• Business owners are eligible for awards of up to $20,000 per calendar year. 

• Each grant round runs on a calendar-year basis, opening February 1, 2026, and closing at 11:59 PM on October 11 or when funds are exhausted. 

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Application Completeness & Eligibility Verification 

• Applications must be completed at the time of review. Incomplete applications (e.g., missing SAM ID, generator wattage, or required documents) will not be awarded. 

• RAQC reserves the right to request additional documentation before finalizing awards or reimbursements. 

• All information submitted must be true and accurate; misrepresentation may result in denial or repayment of funds. 

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Application Review and Scoring 

• Applications are reviewed and scored using standardized selection criteria. 

• A minimum score is required for award eligibility. Applications below this threshold will not be funded unless RAQC determines an exception is justified. 

• RAQC reserves the right to reject applications that do not meet eligibility, completeness, or scoring standards. 

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Purchase Orders and Award Adjustments 

• Awards are issued through Purchase Orders (POs). Equipment purchases may only occur after receiving a PO from RAQC. Purchases made prior to PO issuance will not be reimbursed. 

• If equipment and installation are procured from different vendors, separate POs may be issued. The combined award may not exceed $20,000. 

• Awardees have two months from the date of PO issuance to complete their purchase. POs may be canceled if purchases are not completed within this timeframe. 

• RAQC may adjust awards or POs to reflect changes in vendor selection, equipment size, or applicant needs, provided the award does not exceed program limits. 

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Partner Vendor Purchases 

• Grantees must purchase all eligible equipment and installation services exclusively through an approved vendor/installer from the RAQC Trusted Partner Network. 

Current partner vendors include: 

Joule Case 

Trek Systems 

Participating Ace Hardware locations 

VanLife Customs 

Additional partners will be announced soon! 

 

Purchase & Reimbursement Process 

• RAQC will reimburse the partner vendor/installer directly after the applicant pays for their required match. 

• Applicants are responsible for ineligible expenses (e.g., taxes, delivery fees). 

• SAM ID is required for all applicants, regardless of vendor selection. 

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Eligible and Ineligible Expenses 

Eligible Expenses: 

• Battery systems (e.g., lithium-ion battery packs, battery power stations) 

• Related battery equipment (e.g., inverters, chargers) 

• Hardware and components necessary for battery operation 

• Installation costs for batteries and associated equipment 

• Electrical components required to integrate battery systems 

• Mounting or housing materials specific to battery installation 

• Cables and wiring that are needed for proper setup and use 

Ineligible Expenses: 

• Taxes 

• Fees (e.g., delivery fees, permit fees not directly tied to installation labor) 

• Extended warranties or service plans 

• Discounts (reimbursement is based on the final paid price) 

• Home charging infrastructure (e.g., EV chargers installed at personal residences) 

 

Required Reimbursement Documentation 

To receive reimbursement, partner vendors and installers must submit: 

• Final paid invoice showing zero balance due or marked 'paid in full' 

• Proof of payment (POP), unless invoice clearly reflects full payment 

• Generator recycling receipt (if applicable) 

 

Special Rules: 

• Cash payments must be documented with a 'paid in full' invoice. 

• All documents must be submitted through the RAQC Reimbursement Portal. 

• RAQC may delay or deny reimbursement if documents are missing, incomplete, or fraudulent. 

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Generator Recycling Certification 

• Applicants must recycle one gas, propane, or diesel generator per truck as a condition of the 80/20 grant. 

• Proof of recycling must be submitted before reimbursement is finalized. 

• RAQC reserves the right to revoke awards or seek repayment if applicants fail to recycle as certified. 

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Annual Reporting and Emissions Tracking 

• Awardees may be required to submit annual reports for five years following the award. 

Reports must include: 

• Battery usage data 

• Equipment condition and operational status 

• Generator details necessary for emissions calculations (e.g., wattage, fuel type) 

• Reports are due each December 31 following the award. 

• Failure to report may result in ineligibility for future awards. 

 

Fraud, Misrepresentation & Enforcement 

Any falsification, misrepresentation, or fraudulent documentation (e.g., false recycling claims, fake invoices) may result in: 

• Immediate cancellation of the award 

• Repayment of all disbursed funds 

• Legal action by RAQC 

 

Funding Contingency 

• Awards are contingent upon available program funds and reimbursement from CDOT. 

• RAQC may delay payment until funds are received from CDOT. 

• RAQC is not liable for delays in reimbursement due to federal or state funding processes. 

In-Kind Match Contributions 

• RAQC may accept in-kind match contributions from vendors (e.g., waived shipping, discounts). 

• In-kind contributions may be applied toward applicant match requirements. 

 

General Provisions 

RAQC reserves the right to: 

• Deny an applicant an award for any reason. 

• Adjust award percentages or amounts based on funding availability. 

• Any failure to comply with these Terms and Conditions may result in cancellation of the award and/or a request to return grant funding to RAQC. 

• By submitting an application, applicants agree to adhere to all program requirements and certify that all information provided is true and accurate.